If you have a lot to do every day and find it hard to stay focused on your task, look no further, you’ve come to the right place.
We’re experts at getting work done from home and the office, and we’ve explained our top tips for staying organized. Keeping things methodical is the key to productivity (opens in a new tab)and if you finish things well at work, you will also have more time and energy for your hobbies.
From managing your workspace to revolutionizing your morning routine, if you use these ten tips, you’ll get more done with less stress.
Don’t worry if you also need more help with your daily life – go here for best advice on smart goals (opens in a new tab)or dive into our guide for the perfect elevator pitch.
If you start each day, week, month, or project with specific goals in mind, your brain will be in a better position to stay productive because you’ll have a good idea of the end result.
You have to make sure they are good goals too – it’s no use if they’re vague or unachievable. If you keep your goals clear, you can break them down into smaller daily tasks. They’re more manageable and realistic, and you can then use these daily goals to make consistent progress toward your overall goal without getting overwhelmed or disorganized.
Measure your progress
It’s not enough to set goals – if you want to stay productive, you need to make sure you track your progress towards them too.
This is an area where your phone (opens in a new tab) and computer (opens in a new tab) can really help. The web is full of apps and websites that can help you measure progress on any task, whether it’s weight loss, number of words written, or how many jobs you have. completed on a given day.
If you can see your breakthroughs, you’ll be more inclined to keep going and more likely to stay focused on the tasks at hand.
Lean on to-do lists and calendars
There are plenty of apps (opens in a new tab) that can help you measure your progress, and you’ll also find plenty of software tools that can help you organize your daily, weekly, and monthly tasks.
The best to-do list apps (opens in a new tab) can help you manage your daily tasks, and you can assign them different levels of priority, move them around, and create recurring entries for things you need to do all the time. And, likewise, you should use a calendar (opens in a new tab) to make sure you never miss your daily appointments.
If you have a few apps to remind you of what you need to do — from important work tasks to boring chores around the house — you’ll never find jobs that fall through the gaps. It’s the key to staying organized in every part of your life.
It’s a big deal for all of us, but it’s especially relevant if you work from home. (opens in a new tab) – because if you keep getting distracted, you just won’t stay organized and productive.
For some people, it’s as simple as having a dedicated workspace and keeping it clean and tidy. But, for others, it is to go further. If you need to keep your phone in a different room, move a TV out of the home office, or stop buying snacks so you don’t go to the fridge, then do it. If you remove distractions from your environment, you have a better chance of staying on task.
Time your tasks
It’s worth analyzing exactly how you spend your time to see how you can become more organized. Measure how much time you spend on each part of your day to see where you’re wasting time on things that just aren’t important. And if you’re wasting time, limit the attention you devote to unnecessary areas – and you’ll give yourself more productive time elsewhere. It’s the organization.
Keep clean and tidy
Your brain will be calmer and more organized if you have a clean and tidy workspace that is conducive to productivity.
This is true whether you work from home or also work in an office. Make sure your workspace is free from clutter and unnecessary items and in turn also make sure everything you need in your daily life is easy to reach.
Consider adding plants to your workspace if possible – they’ve been proven to improve mood and productivity. Open the windows, keep things light, and make sure you have good air circulation. If you have a welcoming, comfortable, and focused workplace, you’ll stay organized and productive longer.
Tame your email
Most of us struggle with dozens of emails every day, and reading and responding to the endless stream of messages can seriously drain productivity.
Instead, dedicate a block of time to your emails (opens in a new tab) – and, at other times, stay away from your messaging apps. If you take this step, you will be able to continue working with fewer distractions.
We also recommend assigning different priority levels to messages and also organizing them into folders – this makes your inbox less overwhelming, lets you prioritize what’s really important, and makes it easier to find messages later.
Take regular breaks
On the surface, this may not seem like an organizing tip, but it really works. If you regularly take time off from your work — for a short period every hour, for example — you’ll give your brain a chance to rest, catch up, and process.
By taking these regular breaks, you allow yourself to reset, shift your focus, and organize your thoughts. In turn, this will help you organize your actions and stay productive longer.
Smartphones are brilliant work tools, but they’re also incredibly distracting — and that’s not good for organized productivity.
If you find yourself staring at your phone every five minutes, you need to limit your screen time. Write down which notifications you get all the time and think about which ones you just don’t need – you’ll be able to turn off notifications in every app. You should uninstall some of them entirely if you don’t find them useful.
Consider unsubscribing from mailing lists that don’t interest you – every time you read a notification or email, you’re potentially wasting time. And remember that you can also install apps to limit how long you can use your smartphone.
Stick to your routines
A good morning routine is essential. It can prepare you for the day ahead by making sure you’re energized, focused, and ready to work.
You can also use this morning routine to stay organized in other ways. If you’re on a treadmill or exercise bike, for example, you can use this time to clear emails or sort out your social media so you don’t get too distracted during the workday.
If you use your morning routine to meditate, read, or eat healthy, you’ll feel the benefits of a calmer, more productive day, and if you have an evening routine that focuses on preparing for sleep, you’ll be better prepared for the day after.
Ultimately, having good routines is essential for productivity and organization, and you should develop and maintain them whenever possible.
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